Key Responsibilities of both Associate and Accountant:
Contact/Relationship: Frequent/extensive contacts initiated with MCC Regional staff and with Financial Services staff in the U.S.
Supervision: This position does not supervise personnel.
Complexity/Competencies: Reviews and drafts reports and budgets for the four regional entities. Will require flexibility to respond to requests from both East Coast and US supervisory staff. Expectations will include building consistency to accounting policies and procedures across the four regional offices.
Independent Action: Needs to have a high degree of self-motivation to accomplish work tasks.
Initiative and Ingenuity: Initiates contact with accounting staff and managers frequently. Upholds accounting standards, uses discretion, monitors accounting and financial policy. Work is reviewed by Senior Accountant and Controller. Plans and performs work for self and others of moderate complexity. Analyzes facts and data, recognizes errors and uses standard accounting principles to determine best course of action. Must use judgment to make decisions in adjustments and processes. Handles confidential information and / or data.
Mental/Physical/Visual Demand: Requires continuous application of mental and visual attention for frequent periods, works on complex operations/problems occasionally.
Communication/Interpersonal Skills: Assists regional accounting staff in problem solving. Should have a general knowledge of MCC policies and procedures and is usually the first contact for policy-related questions from regional finance representatives.
For Finance Associate portion of role:
Initiative and Ingenuity: Initiates contact with accounting staff and managers frequently. Upholds accounting standards, uses discretion, monitors accounting and financial policy. Work is reviewed by Senior Accountant and Controller. Plans and performs work for self and others of moderate complexity. Analyzes facts and data, recognizes errors and uses standard accounting principles to determine best course of action. Must use judgment to make decisions in adjustments and processes. Handles confidential information and / or data.
Mental/Physical/Visual Demand: Requires continuous application of mental and visual attention for frequent periods, works on complex operations/problems occasionally.
Communication/Interpersonal Skills: Interprets and explains bookkeeping requirements to staff and managers. Oral and written/electronic communications skills are essential to providing good customer service for both internal and external individuals. Prepares work for others’ approval.
Major Responsibilities:
Accounting/Finance (65%)
Clerical (20%)
Administrative/Coordination (15%)
Tasks of Finance Associate/Accountant:
General responsibilities:
• Participate in regular US FS and East Coast staff meetings as required. (If two persons fill the role, Associate will be primary attender to East Coast staff meetings.)
Accounting/Finance (65%)
• Prepare and post general journal entries for MCC U.S, East Coast, and other Regional activity, as requested by Controller or Senior Accountant
• Maintain the asset ledgers for MCC regional programs. Enter fixed asset additions and deletions for regions before running monthly depreciation postings. Adjust capital-reserve funds and plant and equipment balances monthly.
• Maintain regional designated-contribution schedules for all regions.
• Maintain, modify, and standardize formats of financial reports for the regional-program offices, as necessary.
• Reconcile General bank accounts for US, East Coast, Great Lakes, Central States and West Coast programs. Work with regional finance staff to ensure adequate review and maintenance of regional bank balances, cash advances, accounts receivable and long-term receivable accounts.
• Assist regional finance staff with budget preparation and compliance with regional expense policies.
• Assist as required in preparing documents for the year-end audit and being a liaison between regional offices and the U.S. office during the audit.
• Assist Regional staff with maintaining accurate 1099 vendor records and other accounts payable records.
Finance Associate if half-time role:
* Work with Controller and East Coast Executive Director to furnish budget templates to East Coast staff and annual monitor East Coast budgeting process.
• Process all corporate credit card transactions for East Coast staff and assist other Regional finance staff with credit card processing.
• Generate and distribute East Coast monthly financial reports, monitor and flag spending-to-budget variances to East Coast Executive Director.
Clerical (20%)
• Assist in entering US and East Coast payables; prepare and process check payments and ACH direct-deposit transfers as a back-up for Accounting Assistant when necessary.
• Ensure proper workflow approvals are followed for payment processing
Finance Associate if half-time role:
• Prepare bank deposit and record general ledger entries for non-contribution cash receipts for both the US and East Coast programs.
• Attend meetings of the East Coast Board’s Audit and Finance Committee.
Administrative/Coordination (15%)
• Respond to inquiries from regional finance staff regarding payment and expense reimbursement policies.
• Help regional finance staff problem-solve issues and challenges regarding their bookkeeping activity, their use of MS Dynamics accounting software and various report-generation utilities.
Finance Associate if half-time role:
• Be the first point of contact for the East Coast Executive Director, other East Coast staff, and the East Coast Board of Directors to respond to any finance related questions.
• Manage and catalog East Coast legal documents, including property taxes, leases, and deeds.
Other Duties as assigned.
