Harvard University
Budget & Financial Manager
Campus Services
55558BR
Job Code
F0857P Financial Administrator III
Job-Specific Responsibilities
The complex and interconnected nature of the climate, energy, health and equity challenges facing the planet demand an ever-evolving approach to sustainable development. Harvard University has a long commitment to confronting the global challenges of climate change and sustainable development through its research, teaching, and institutional action. The University-wide Office for Sustainability (OFS), created in 2008, plays a pivotal role in bringing together students, faculty, and staff to use the campus as a living laboratory for piloting and proving solutions that address intergenerational well-being and lead to a fossil fuel-free future. Our efforts are driven by a University-wide Sustainability Plan and goals to be fossil fuel-free by 2050 and fossil fuel-neutral by 2026.
This is an exciting opportunity to join our team of experienced, dedicated, and passionate sustainability professionals working to advance solutions to global and local sustainability challenges, using Harvard's campus as a testbed for piloting and scaling change at Harvard and beyond. The Office for Sustainability is a fast-paced, dynamic, evolving and growing organization and we look for talented, experienced individuals who thrive in this environment.
Visit the Sustainability at Harvard website, http://www.green.harvard.edu for more information.
The Financial Analyst position manages the OFS budget, accounting, and budget forecasting and planning for the Core team and the Client Sustainability Services Team. The position also manages the financial aspects and forecasting of Harvard's $12 Million Green Revolving Fund, working with the Campus Services finance group.
Financial Analyst
• Manage the OFS Core and Client Services Budgets, including:
o Prepare and submit annual Harvard Budget Cycle deliverables:
Multi-year Financial Plan (MYFP)
Upcoming year's Budget and current year's Q3 Forecast, including HUBS submission and accompanying Narratives
Fiscal year close accounting, including Narrative
Regular reporting, forecasting, and reconciling of operating accounts.
o Advise Senior Leadership regarding available balances, decision making, and opportunities for cost-savings.
o Work with Senior Leadership on strategic budget planning and addressing any requests from CS Finance.
o Oversee the finances of the Campus Sustainability Innovation Fund and Student Grant Program.
o Prepare financial scenarios for staffing proposals.
o Oversee and approve department spending (including purchasing cards and vendor payments).
o Stay current on University financial policies and best practices, communicate relevant updates to OFS Team, and train new OFS employees in financial processes/policies.
• Work with Associate Director to build out and document the Client Sustainability Services Team (Fee-for-Service) program budget policies and procedures.
o Determine Fee-for-Service Clients' annual program costs, manage complex overhead calculations and billing.
o Counsel OFS Fee-for-Service Managers on their finances, budget projections, and answer financial questions.
• Strategically manage and optimize the use of Harvard's Green Revolving Fund
o Manage the Fund's recordkeeping, financial management, and forecasting.
o Support schools in their application process, loan tracking, and forecasting.
o Manage the application process through all needed approvals (with OFS office administrator).
• Perform other duties and work on special projects as needed.
Typical Core Duties
• Perform financial operations that may include payroll, accounting, accounts payable/receivable, procurement, research administration etc.
• Develop, forecast, and administer complex budgets
• Verify budgets, identify, analyze and resolve discrepancies
• Perform financial analysis and modeling to forecast revenue, expenses, and income
• Develop and design financial reports for management
• Provide technical advice and problem resolution for a school/unit financial community on financial administration
• May provide training to clients and staff
• Provide management with recommendations in the development of financial policies
• Ensure financial compliance with University policies and procedures and applicable legal rules and regulations
Basic Qualifications
• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience
Additional Qualifications and Skills
Strong analytical skills
High standards for rigorous and detailed work.
Ability to communicate complex topics clearly and effectively to diverse audiences.
Excellent judgment and ability to work on highly confidential data.
Professionalism and comfort presenting to senior administrators and other stakeholders.
Experience managing complex projects and demonstrated ability to initiate new projects and follow through to completion with minimal oversight.
Ability to work independently and as a team member.
High degree of flexibility, adaptability, and general ability to respond to emerging opportunities and barriers in a constantly changing environment.
Strong written and oral communication skills.
Proven organizational skills and attention to detail.
Knowledge of Microsoft Office Suite, advanced excel skills
Knowledge of advanced financial administration principles
Demonstrated experience with financial systems and data query tools
Additional Information
Emergency Status Designation: This role is considered non-essential and may be eligible for flex-work arrangements in accordance with departmental policies and manager approval.
Technology Skills Required: Strong analytical skills and experience working with Microsoft Excel Pivot Tables required. Proficiency in MS Word, Excel, PowerPoint is required. An ability to learn Harvard systems and web software quickly is a requirement.
Harvard University Central Administration's commitment to Diversity, Inclusion and Belonging is rooted in our belief in drawing on the widest possible pool of talent to unify excellence and diversity. Our community strives to uphold these beliefs by honoring the rights, differences, and dignity of others and embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. We aim to foster a campus culture where everyone can thrive, a key to which is ensuring that each of us experience a profound sense of inclusion and belonging.
Working Conditions
• Work is performed in an office setting
Job Function
Finance
Sub Unit
Office for Sustainability
Location
USA - MA - Cambridge
Department
OFS
Time Status
Part-time
Union
00 - Non Union, Exempt or Temporary
Pre-Employment Screening
Education, Employment, Identity
Schedule
Monday-Friday
4 hours per day/20 hours per week
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Apply Here: https://www.click2apply.net/ljm52mHGnYPQfm1wt4QZa
PI148013264
