Support the CEO
• Manage the CEO’s schedule, including the full coordination of internal and external meetings, preparation of materials, reserving locations, and establishing video and voice connections. Proactively ensure that meetings and appointments involving the CEO are well-organized and remain on schedule.
• Draft correspondence, internal administrative material, briefing material, and various other communications from the CEO to internal and external stakeholders.
• Cultivate relationships and maintain contact with external stakeholders and their administrative assistants on behalf of the CEO.
• Represent the CEO: welcome visitors; meet with individuals, special interest groups, and others; track and manage internal and external correspondence and appropriately flag for action; and address questions and meeting requests.
• Work on projects and policy initiatives with a high degree of professionalism, sensitivity to important relationships, and attentiveness to issues requiring the CEO’s direct attention.
• Manage the general operations of HAC’s Board of Directors, which includes planning and attending quarterly meetings, drafting agenda, supporting staff and board member presentations and recording proceedings.
• Coordinate travel arrangements, including ground and air transportation and lodging, for HAC leadership, conference speakers, and the Board of Directors.
• Be an affable and responsive point of contact for board members and staff.
• Maintain corporate documents and contact information for internal and external stakeholders.
• Make all arrangements and provide on-site coordination for conferences and special events.Housing Assistance Council
• Perform special assignments and initiatives that extend HAC’s positive impact on federal housing policy and rural community development by collaborating with others, problemsolving, monitoring and reporting progress, and adjusting plans as needed.
• Conduct research, compile data, and prepare material for consideration and presentation by HAC CEO, senior leadership, and the Board of Directors.
• Prepare reports, memos, letters, invoices, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.
HAC has a warm and welcoming work environment with a close-knit staff. We are passionate about the fight for a more equitable and just nation. We succeed through innovation, hard work, and compassion. Our office is professional, diverse, and fun. Our staff is our greatest asset, working with skill and experience to help small towns and rural regions develop into vibrant and prosperous communities.
The Executive Assistant is in a visible position with a front row view into policy making and program administration at a prominent national organization, with colleagues who are smart, mission-driven, and collaborative. This includes connecting with local leaders and rural groups from across the country through HAC’s training, technical assistance, and lending programs.Housing Assistance Council
Our organization was born of the civil rights movement to promote a diverse and inclusive voice for rural communities. For 50 years, our staff and Board have come predominantly from communities of color, working class and high-poverty regions, and groups with less access to opportunity such as women and LGBTQ people. These communities are centered in the work we do, hence we strongly encourage applications from people with these identities or who are members of other marginalized communities. HAC is committed to Equal Employment Opportunity without regard for race, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity or any other protected status under applicable law.
Candidates with Spanish and other language skills are strongly encouraged to apply. HAC works in border colonias, farmworker communities, tribal lands, and other settings in which language
diversity helps us succeed. Employees are expected to be able to read, write, and speak English,as it is the language used most often with customers and stakeholders. The physical requirements for the Executive Assistant are customary to an office setting, seated or standing at a desk with standard office equipment and technology. Reasonable accommodations will gladly be made to enable individuals with disabilities to perform essential job functions. The employee must be able to lift up to 15 pounds at times